Setting Up and Using Multiple Locations

You can add multiple locations to your Power Diary account for free. There is no limit to the number of locations you can add. Individual appointments can then be assigned to these locations, or you can link the location to a roster so that all new appointments entered into the rostered times are automatically assigned to a selected location. 

Adding Additional Locations

1

Go to  Setup → Configuration → Locations.

2

Click  + Add Location.

3

Fill in the details of your new location.

4

Click  Save.

Changing the Location of an Individual Appointment

1

Click on the appointment in your calendar.

2<

In the appointment panel, click on the 'When & Where' section to start editing the appointment.

3

Click on the drop-down menu next to Where. From the list, choose your desired location.

4

Scroll down to the bottom of the appointment panel. Click Save.

Changing the Default Location for an Individual Calendar Using the Roster

You are able to link a location to a roster so that any new appointment booked into the rostered time will be linked to the default location. You can link a location to a roster as follows:

1

Go to Setup → Roster.

2

Select the calendar you wish to edit the roster for.

3

To link your new location to an existing roster, click on a roster date in the list. You can also click + Add New Roster and create a new roster for your new location.

4

Click on the Location drop-down to select the default location for the times in this roster.

5

Click ' Save'.

Changing the Default Location for Unrostered Times for an Individual Calendar

By default, any appointment added into an non-rostered time will be linked to the default location selected for the calendar. Only use the following if you would like to change the default location for non-rostered time for a particular calendar to something different.

1

Go to Setup → Calendars.

2

Click on the calendar (practitioner's) name.

3

Navigate to ' Settings' on the left-hand side menu.

4

Change the " Default Location for Unrostered Times" to your desired location.

5

Click Save.

All new appointments entered in this calendar in times that are not rostered will now be assigned to the Default Location selected.

Hint 💡

Non-rostered times will be shown as the default grey colour in the calendar. These are times that have not been rostered as available for the calendar.

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